Last Reviewed/Updated: 07/06/2021 Was this page helpful? Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. At USCIS, the Employment Authorization Document is known as Form I-766. 4.0 Completing Section 2 of Form I-9 | USCIS If the employee provides a Social Security card, it must be unrestricted. It is not the same as the drivers license number. Paycors HR software modernizes every aspect of people management, which saves leaders time and gives them the powerful analytics they need to build winning teams. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. Check out this guided tour to see for yourself how our platform works. Identification Card . DHS provides refugees electronic or paper Forms I-94, Arrival-Departure Record, as evidence of their status and employment authorization. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List C document or receipt. Employees First Date of Employment Enter the employees employment start date that they should provide to you as a two-digit month, two-digit day and four-digit year (mm/dd/yyyy). I discovered that I do not have a completed Form I-9 for a former employee who was hired after Nov. 6, 1986. What is issuing authority in a passport? What should I write in it If youve identified over-documentation, cross out unnecessary information and add initials and the date in a different color ink. Enter the document(s) presented to you The employee is obligated under the law to present his/her original unexpired documents to show his/her identity and employment authorization in person within three business days of the employees employment start date. Is an unsigned Social Security card valid? Expired I-9 Form:It is a violation of federal law to verify an employee on an expired form. Who is the issuing authority for drivers license - idkuu.com For more information click, USCIS Instructions for Form I-9. Maximize training and development with personalized content. After the retention period has expired you can purge these documents, but make sure to always get a second opinion, so youre never put in the position of having to explain to ICE why you accidentally purged the documents they are asking for. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Permanent Resident Card or Alien Registration Receipt Card (Form I-551) Foreign passport with with Arrival/Departure Record (Form I-94) Passport from the Federated States of Micronesia (FSM) or . What is the issuing authority of an ID? How to Complete Form I-9 with Examples - Human Resources - Jira If the same employee begins work on Monday but does not provide the receipt to complete Section 2 until Thursday, the employer should still count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. Today's Date (mm/dd/yyyy) Drive engagement and increase retention with talent development and continuous learning. This is not a complete list of documents. You may accept a driver's license if it contain a photograph or, if it does not contain a photograph, it includes identifying information such as name, date of birth, gender, height, eye color, and address. If your employee is under Age 18, please submit a work permit, HS diplomaor Stanford IDin addition to the Form I-9 documentsto remain in compliance. You may accept a document with a different name than the name entered in Section 1 provided that you resolve the question of whether the document reasonably relates to the employee. a Social Security number is in List B or a driver's license in List C) draw an arrow to the correct list and . Issuing Authority Enter the issuing authority of the List B document or receipt. First Name of the Employer or Authorized Representative Enter your full legal first name. Whether the employee completes Section 1 of Form I-9 on the older version of Form I-9, the employer should complete Section 2 on the same version of the form, even if this occurs on or after the required start day for use of the new Form I-9. Payroll - Form I-9 Section 2 Instructions | Human Resources When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . The employer should attach a note to the employees Form I-9 explaining the discrepancy. Expiration Date (if any) (mm/dd/yyyy) Enter the expiration date of the List B document or receipt. The document is not acceptable if it has already expired. Issuing Authority - Its An Issue | GoffWilson Immigration bLAWg Before parolees can work, they must apply for employment authorization. Affix your unexpired stamp/seal in the space provided. The student is authorized to work until USCIS makes a decision on his or her application, but not more than 180 days from the date of the initial OPT EAD expiration date. The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. During the reverification process, can an employee reuse the same work authorization document they originally presented as a List A or C document, as long as it is still valid? Can we stop doing this? Hire and retain staff with earned wage access. I-9 documents must be obtained from the relevant issuing body. To protect your privacy, please do not include any personal information in your feedback. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. PDF ISSUING AUTHORITY FOR I-9 DOCUMENTS - Helpside Document Number For Drivers License I9For candidates submitted in BRC Photocopies or faxed copies of completed Form I-9 are not acceptable to meet this retention requirement. You have physically examined each original unexpired document(s) presented by the employee. If you operate in an industry with high staff turnover, like restaurants or manufacturing, youll likely require more regular audits than most. For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. Am I required to retain original Forms I-9 with signatures or are photocopies or faxed copies acceptable? Form I-9 Employment Eligibility Verification - USA Fleet Supply Contact us today so we can learn more about your business. If you enter document information in List C column, you must enter document information in the List B column as well. You dont need to put every document under a blacklight. To complete Form I-9 for on-campus employment, the F-1 student employee is only required to present an unexpired foreign passport and an I-94 indicating F-1 nonimmigrant status. Forms I-9 should be retained for all current employees. How often do you conduct internal audits? The form must be accompanied by acceptable supporting I-9 documents. State from which t he Driver's License was issued (Ex: State of Florida, State of California, State of . $66.25 to purchase class "A" license. Expired Identification Document:You are not permitted to accept (and we cannot use for verification) an expired identification document. This page was not helpful because the content: Questions and Answers Related to COVID-19, Completing Section 1, Employee Information and Attestation, Completing Section 2, Employer Review and Attestation, Completing Section 3, Reverification and Rehires, Form I-9, Employment Eligibility Verification, Driver's License or ID card issued by a U.S. state or outlying possession, Citizens of the Republic of Marshall Islands, the Federated States of Micronesia, or the Republic of Palau admitted under a Compact of Free Association. The size of penalties depends on several factors including company size and number of violations. Paycors leadership brings together some of the best minds in the business. Along with the form, your new hire must show proof that confirms their identity and confirms . Employees must be allowed to present any valid combination of documents listed on Form I-9. The range of possible penalties is regularly increased and now stands at: If employers try to trick ICE, or ignore credible warnings, they risk serious fines. Social Security Card Required:You are required to review original identification documents including, if presented, the Social Security card. Document Title Enter the title of the List B document or receipt in this field. Document Number Enter the List B document or receipt document number. A: No, as long as the employee presents an unexpired driver's license and an unrestricted Social If you complete Section 2 using a computer, a selection in List A column will auto-fill all the fields in the List B and List C columns with N/A. Part A: Fill in the employee's name if it includes a name change that is different from Section 1 of the form (i.e., marriage and divorce with a name change). If you think this might mean you, dont panic. Reduce labor spend, manage overtime, and maximize productivity across your workforce. Automate routine tasks, mitigate compliance risks, and drive efficiencies across your organization. What is the document number on drivers license - Intuit Since 2007. Your access of this information does not create an agency or other business relationship where one does not already exist. If you are a AAA member, you may visit a AAA office to renew your driver's . Although we are very experienced in this area of E-Verify law and processes, the information herein is not legal advice, neither expressed nor implied. By signing the Certification Section, you are attesting that you are the person that physically examined the above-named employees original documents in person; the document(s) listed above appear to be genuine and to relate to the above-named employee; and to the best of your knowledge, they employee is authorized to work in the United States. No entry should be made in List A column. I-9 Compliance FAQs: Everything You Need to Know for 2023 - Paycor Todays Date Enter the date you reviewed the form for accuracy and completed Section 2. Yes, they have the authority to suspend a license. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. Build a great place to work where employees show up, make a difference and win together. What Is Issuing Authority In Passport - Home - Johnny Holland Let an experienced and knowledgeable professional manage your E-Verify participation. For more guidance on reverification and F-1 STEM OPT extensions and cap-gap for students, see the Guidance for Completing Form I-9 Handbook (PDF). Click the Click to Finish button at the bottom of the form. They are the issuing authority and responsible for issuing a license. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. Theres never been a better time to join. If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. The issuing authority is the specific entity that issued the document or receipt. The examples below illustrate properly completed, printed I-9s for commonly presented document types. Payroll Form I-9 Section 2 Instructions. (2) the above-listed document(s) appear to be genuine and to relate to the employee named, and (3) to the best of my knowledge the employee is authorized to work in the United States. In addition, special endorsements may be required if you or your company drivers will be driving any of the following vehicles: a truck with double or triple trailers a truck with a tank This policy is intended to account for the fact that many people are unable to renew their driver's licenses or state ID cards at this time due to stay-at-home orders. Initial and date the correction or omitted information next to the employees initials. Measures 8.5" x 11". Form I-94, in combination with Form I-20 is an acceptable List C #7 document. Enter your expiration of commission date. If Section 1 of Form I-9 is completed before the expiration date of the form, but Section 2 is not completed until after the form has expired, can the employer continue to use the original Form I-9 or must the employer complete Section 2 on the new version of Form I-9? If the document(s) do not reasonably appear on their face to be genuine or to relate to the person presenting them, you must not accept them. You may ask if the employee has other documentation that would satisfy Form I-9. A Form I-94, Arrival/Departure Record, stamped with "parole" is not evidence of employment authorization and, therefore, is not an acceptable List C document. Enroll in E-Verify via our agency and avoid the signup delays, tutorials and 31-question mastery test. Form I-9 Acceptable Documents | USCIS Home I-9 Central Form I-9 Acceptable Documents Form I-9 Acceptable Documents Employees must provide documentation to their employers to show their identity and authorization to work. What should I do if I discover that a Form I-9 for my employee was not completed or is missing? Incorrect Name:The employees name recorded on the I-9 form mustmatch the primary identification document. PDF Employment Eligibility Verification USCIS Department of Homeland See more about I-9 compliance here. The penalties for I-9 violations have recently increased. Start by selecting the citizenship or U.S. employment-authorized immigration status indicated by the employee Select the document types presented An official website of the U.S. Department of Homeland Security, An official website of the United States government. How to Complete an I9 Form (with Pictures) - wikiHow Do not backdate this field. Employees who choose to enter their I-94 Admission Number on the Form I-9 should also enter theirforeign passport number and country of issuance. If you are using the computer, select the issuing authority form the drop-down menu. What documents can a refugee present to complete Form I-9, Employment Eligibility Verification? Employees must complete every applicable field in Section 1 of the Form I-9 with the exception of the fields requesting the employees' telephone number, e-mail address, and Social Security number. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. free gym pass virgin active. Employees may also use or ask for a preparer/translator to assist them in completing the form. Last Updated: December 20, 2022 | Read Time: 20 min. issuing authority for driver's license i9 - ricepharmacy.com The Warning message #1 will appear letting you know that the form will be check to ensure that each field in Section 2 is filled out (see image below). Since NAU is an E-Verify employer, you have made photocopies of the photo matching documents from List A only and you will return original document(s) to the employee. We use a digital fax service so that we can see the form exactly as you send it. The I-9 Form is 18 pages in length, including Instructions, actual form and a List of Acceptable Documents. Acceptable documents must establish both (1) identity of the individual and (2) employment authorization. Find quality candidates, communicate via text, and get powerful analytics. The "Additional Information" space is for Form I-9 notes, such as: Section 1 of the I-9 must be completed by the employee on or before their first day of employment. Share sensitive information only on official, secure websites. Organize your team, manage schedules, and communicate info in real-time. Employers may inspect Section 2 of the document remotely (for example over video, fax, or email) within 3 business days of hiring. Gather and convert employee feedback into real insights. You can find instructions for creating a digital image in the Client area of our web site. You may leave the section blank or you may use this space to notate any additional information required for Form I-9 such as: Certification section it is imperative that you follow these last part of the instructions very carefully to prevent any liability for errors made on the Form I-9. Employers may not specify what documents an employee must submit. Does your company use E-Verify? Instruct the new hire to present the SS card when he/she receives it. Driver Services - Tennessee Paycor has the right defenses in place to protect your data. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. Do not shred previously retained copies of documents. Once these Forms I-9 are securely stored in electronic format, the original paper Forms I-9 may be destroyed. See our vetted tech & services alliances. Largest city and the administrative center . All communication from Paycor should be confirmed by your companys legal, tax, benefit, accounting or investment advisor before making any decisions. The validity period begins on the employees first full day of employment and, in the case of reverification, it begins from the date reverification is required (in other words, when a document requiring reverification expires or the date employment authorization expires). One document matches the name entered in Section 1. (Ex: U.S. . In addition to basic identification info, note the following special circumstances: Section 2, Describing the Identification Documents:You must record in Section 2 a complete description of the identification documents presented by the new hire. Is an expired Permanent Resident Card with a valid sticker on the back extending the expiration date considered a valid List A document? How often you should complete an audit depends mostly on your company size. Duplicate Driver's License or ID Card. However, if they prove that they now have the correct documentation and their status has been regularized, an employer can continue their employment, even if they originally provided false documentation. The employee must present acceptable evidence of employment authorization (from List A or List C) to show they are still authorized to work. Employers who complete and retain Form I-9 in paper format only must retain the Form I-9 with the original handwritten signatures. Secure .gov websites use HTTPS Who should be contacted in the event of an ICE Notice of Inspection? We need you to attest to the following facts: List A Documents establish both identity and employment authorization. Site designed by Financial Management Services (FMS) in partnership with ImageX Media. The Role Of An Issuing Authority There are two issuing authorities: the Ministry of Foreign Affairs, Ministry of Interiors, Mayor's Office, Immigration Department, etc., which verify documents and issue passports or travel documents directly to their citizens. Enter the document type (name), document number and document expiration date. First, if the issuing authority extended the expiration date, you may accept the document as a valid List B document. A signature on the card is not required for the card to be valid. RMV REAL ID Info Center | Mass.gov Yes. Intuitive software to help pay employees accurately and on time. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. An employer that made multiple errors in Section 2 or 3 of the form may redo the section(s) containing the errors on a new Form I-9, and attach it to the previously completed form. HR solutions purpose-built to help CFOs mitigate risk and control costs. The confirmation receipt printed from the USCIS website states that it is not a receipt notice and cannot be used as evidence of a pending application. Making copies and keeping them can help your case in the event of an ICE inspection. How can I add an electronic signature field to Form I-9?